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Contract Administrative Assistant

  • Full Time
  • Tirana

We are looking for Contract Administrative Assistants to join our sales team. In this role you will support the sales team by following-up on missing documents, preparing contracts and any necessary follow-up.

Working hours 4:00 pm -12:00 am

Job Duties and Responsibilities:

  • Prepare contracts for deals and review them to ensure complete accuracy of the information needed and included in the contracts.
  • Follow up with the Sales team regarding missing stips, as needed.
  • Communicate with the underwriting team to correctly follow up on deals.
  • Follow up with the sales team on the status of their deals and assist with any necessary items or information to move forwards on the deal.
  • Closely reviewing contract documents for accuracy.
  • Preparing and distributing contract documents for execution.
  • Reviewing incoming and outgoing correspondence.
  • Maintaining and organizing physical and electronic contract files.
  • May be required to perform other tasks and duties reasonably related to job responsibilities.

Experience/Knowledge, Skills & Abilities

  • C1 Proficiency in both written and spoken English.
  • Associate’s degree or college degree preferred.
  • High school diploma or equivalent is required.
  • Previous experience supporting a sales team, a plus.
  • Skilled at multitasking and able to coordinate, organize, prioritize and execute responsibilities in the face of conflicting priorities, deadlines and unexpected situations.
  • Effective time management and problem-solving skills.
  • Knowledge of the Microsoft Office suite especially on Word and Excel.
  • Knowledge of Salesforce systems and other CRM is desirable.
  • Strong interpersonal and relationship building skills.
  • Strong phone presence and work ethics are mandatory.
  • Comfortable with routinely shifting demands.
  • 2-3 years of clerical, secretarial, or office experience is preferred.
  • Collaboration skills a must.
  • Attentive and keen eye for detail.
  • Quick learner

To apply for the position, you’ll want to send your application materials directly to the specified email address.

Upload your CV/resume or any other relevant file. Max. file size: 256 MB.